Instructions for organizers

Before the colloquium day

1. Arrange meetings with ISAS people for the guest before the talk, if he/she would like to discuss with our ISAS members.
2. Collect the title and abstract from the speaker by one week before the seminar.
3. Send an announcement to about one week before the colloquium. A sample message can be generated by using this script.

   ) ./seminar_compose.sh 2018 07 19
   --------------------------------------------------------------------------------
   To: astro_colloq*ml.ac.jaxa.jp
   Title: Colloquium: Jul 19 (Thu) 11:00@1257 --- Development of X-ray Waveguide at SPring-8 (Dai Takei)
   --------------------------------------------------------------------------------
   	
   Dear all,
   
   You are kindly invited to join us on the ISAS Astrophysics Colloquium below.
   
   Speaker : Dai Takei (Rikkyo U./RIKEN)
   Date    : 2018/07/19 (Thu) 11:00-12:00
   Place   : 1257 (Bldg-newA 2F Meeting room A)
   Host    : Masahiro Tsujimoto
   Webpage: https://www.isas.jaxa.jp/home/astro_colloq/
   
   Please reply to "tsujimot*astro.isas.jaxa.jp" if you would like to meet with the speaker.
   
   Looking forward to seeing you at the talk.
   Best regards,
   Masahiro Tsujimoto
   
   --------------------------------------------------------------------------------
   Title: Development of X-ray Waveguide at SPring-8
   
   Abstract:
   ...
   

4. Send a reminder a day or a few hours before the colloquium.

On the colloquium day

1. Get the key and laser pointer at 1F and prepare for the the colloquium room.
2. Start the colloquium at 11:00 and introduce the speaker at the beginning.
3. Stop the talk if it continues past 12:00.
4. (optional) Organize a lunch with the speaker and the people who want to go together.